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Reporting

The Office of Records and Registration provides academic and administrative departments current/recent PAWS enrollment data using Business Objects reporting tools and PeopleSoft Query.

If you need a PAWS report or enrollment data, please send your request to reports@tcnj.edu. You can contact Thomas Mankovich x3237 mankovic@tcnj.edu with your report request.

Reports can be formatted in a variety of types (i.e. Microsoft Excel, PDF, and text).


Institutional Research

The Office of Institutional Research is another source for student or departmental data – that which is longitudinal in nature. The mission of the Office of Institutional Research is to provide College of New Jersey decision-makers with data and analytical reports designed to improve the quality of planning, assessment, and the achievement of goals and objectives.  Three services of Institutional Research which may provide data quickly are:

The College of New Jersey Fact Book

The TCNJ Fact Book (http://ir.intrasun.tcnj.edu/factbook/index.html), published yearly by the Office of Institutional Research, is a series of pdf documents containing summary, institution-level data.  Past years are also archived on the site. Data on undergraduate and graduate student profiles, and faculty profiles, facilities, and alumni locations, among other information, is available in the fact book.

The Common Data Set (CDS)

The Common Data Set (http://ir.intrasun.tcnj.edu/cds.html) initiative is a collaborative effort among data providers in the higher education community and publishers as represented by the College Board, Peterson’s–Thomson Learning, U.S. News & World Report, and Wintergreen/Orchard House. The combined goal of this collaboration is to improve the quality and accuracy of information provided to all involved in a student’s transition into higher education. The CDS contains data on such topics as admissions, enrollment, retention, classes, activities, policies, and costs for each contributing institution.

Other Reports and Summaries

Under the link for “Reports/Summaries” (http://ir.intrasun.tcnj.edu/reports.html) are additional links to data which may be of use for Departmental or School-wide planning.

If you require College-wide, School or Departmental-level data in support of accreditation (e.g., Middle States), ongoing academic and administrative assessment, planning, or curriculum evaluation processes that are not available through the sources on the Institutional Research website, please contact the Office of Institutional Research at ir@tcnj.edu or x2797 for assistance.


FERPA – Family Education Rights and Privacy Act

In accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), a student may request that directory information not be released without their consent.  The records of those students who have made such requests have been flagged in the Student Information System (SIS).  You must inform us if you are using any FOCUS reports for external reporting.  In order to ensure compliance with FERPA and not release directory information via the FOCUS report specific coding must be used to omit these records.  Exceptions to FERPA are made for reports that will be used only internally.

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